LCC Academic Booster Club
Meeting Minutes – Monday, April 11, 2011
Members Present: Marianne Bradshaw, Dean Brinkman, Sharon Frankart, Sheryl Huffman, Martha Kahle, Summur Parker, Danette Swick, and Jan Terry.
I. Call to Order and Prayer – Marianne Bradshaw called the meeting to order at 12:38 pm. Sharon Frankart led the group in an opening prayer.
II. Minutes from February 14, 2011 Meeting – Martha Kahle made a motion, seconded by Sheryl Huffman, to approve the minutes from February 14, 2011 as submitted. Motion carried. Discussions regarding the March meeting with guest speakers Principal Mitterholzer and Dean of Academics, Dean Brinkman, was extremely positive. Inviting the 8th grade parents and others, in an informal agenda of questions and answers, by physically locating the meeting in the Quatman Room, all proved to be successful - the room was condusive to the casualness of the meeting. A note to ensure a guidance representative is there next year as many questions were geared towards guidance. The guidance department did have a junior college night on April 10, which was highly attended.
III. Treasurer’s Report – Martha Kahle reported a total income of $9,251.19, total expenses of $9,114.75, balance of $6,316.41, and an upcoming estimated/budgeted expense of $1,200.00 remaining for this school year. In the upcoming expenses, it was noted that the cost of the annual donation letter copying/postage was not included. Also, ACT teachers payment is upcoming. Both to be include next month.
IV. Committee Reports
A. Communication – Danette Swick
1. April newsletter was distributed in the 4-10-11 church bulletins as well as mailed out with the annual donation letter to active parishioners only.
2. May/June St. Charles
B. Advertising – no report.
C. Fundraising
1. Dine-Out Program – Happy Daz still main funding source - Sheryl Huffman 2. Annual Donation Letter – Marianne Bradshaw
a. Target mailing – April 2011 - 4,000 active parishioners only
b. The following needs were presented for consideration in the letter:
· Religion text books. The Toledo Diocese has established a new high school religion curriculum. Implementing the new curriculum requires the purchase of new religion textbooks at a total estimated cost of $23,000. Mr. Mitterholzer proposed to phase in the purchase of the textbooks. Textbooks for grades 9 & 10 were purchased last year for the 2010-11 school year at an estimated cost of $11,500. Textbooks for grades 11 & 12 will be purchased this year for the 2011-12 school year at an estimated cost of $11,500. Donors would be offered the opportunity to purchase textbooks in honor or memory of an individual. Letters will be mailed out this week.
·
V. Old Business
A. ACT Prep Class – Class did provide a source of income on the off years of the Renaissance Festival, which is what it was intended for. Probably next year only offer in the Spring and open it to public schools also with more marketing to advertise it.
B. Academic Letter Awards – mailing appears to be going out late to parents as only 1 week notice was given. Potentially next year move the program back to its original date 1 week later as this was changed this year to accommodate the senior play dress rehearsals. Decision was made to send home a note with the kids today telling parents to reserve the date as a letter would be forthcoming. Summer Parker let us know that Potash was thrilled that we were able to watch our budget and get 2 years of Potash being the sole financial sponsor or the event. Danielle Good will be the Potash representative at this year's event. Summer will take care of anything Potash related (sign, program paragraph, etc.). Danette invited the faculty to attend via an invitation in their cubbies, along with Dean Brinkman sending out an email reminder. Martha will coordinate centerpieces. Marianne will take care of balloons to flank the stage area and contacting April Tshour re making the chocolate covered strawberries. Kirsten (cafeteria) will work with the boosters on ordering items through LCC's Gordon's account as this means will be financially cheaper. Sheryl will work on recruiting volunteers for set up and clean up.
C. OGT breakfast snacks - The snacks donated by the academic boosters was appreciated as daily about 30-40 kids grabbed something. Sheryl organized this with the help from Kirstin (cafeteria) in ordering snacks/drinks and faculty staffing the serving table located in the sophomore hallway. It was discussed to ensure this is in the budget for next year.
VI. New Business
A. Orientation for Freshman - Dean Brinkman discussed possibly having a more in depth day of orientation for incoming Freshmen which could include study skills, review of clubs/activities with 1st meeting dates of each, maybe make it a freshman breakfast for parents to mingle and meet along with the kids.
B. Officer Nominations for 2011-12: Sheryl Huffman, President; Martha Kahle was nominated for Vice President Elect; Danette Swick for Secretary; Treasurer position is still open.
VII. Adjournment – Meeting adjourned at 2:08 p.m.
Respectfully submitted,
Danette Swick, Secretary
Next Meeting: Monday, May 9, 2011 at 12:30 p.m.
